Hosting workshops

• Before the workshop starts
  • Make sure that the teach team check audio and video settings with the teacher, as well as if they test the Power Point presentation (if there is one)
  • Ask the teacher not to attend to the chat during the live session and dedicate a separate Q&A block for questions coming in to the chat.
  • Decide with the teacher if the 5-min movement break is going to be facilitated by them, or if we just should play some music and invite people to move.
• The beginning of the workshop
  • Always say something like “I’m Andreia, and I’m your host during this 3-month online training…”
  • Welcome some people by their names
  • Appreciate them turning on cameras but also assure it’s ok to stay off camera
  • Invite to rename so that their PC group number is after their name (”If you participate…”; “Otherwise you are welcome to hang out in the social room”)
• During the workshop
  • Make sure that the trainer remembers about the 5-min movement break (which is scheduled), and if not, please interrupt whenever possible (somewhere in the middle of the workshop)
  • Ask the tech team to play some music, and invite people to move a bit.
  • If the teacher wants to do a longer break (like 15 minutes), please ask them to stick to our initial agreement for a 5-min break.
  • If the teacher wants to finish early, assure them that we still have time and we can continue or respond to questions.
  • Having an eye on the chat
  • If a trainer disconnects, then fill in the gap
  • Engage participants in Zoom chat (”let us know on the chat…”)
• Closing after workshop
  • Say something relating to the workshop content, announce the next week’s workshop, invite for a break and then GSE and PC, letting them know about the music at the end of the break.
• Other
  • It’s all about the relationships with the students! Both as group dynamics and also personally with some of the students
  • Embrace your gift - your positive upbeat vibe
  • Allow yourself to improvise, to be you (share links, songs, poems, etc.)
• PCs
  • Opening
    • Name any absences/replacements
    • “Please come back after you finish for a short goodbye”
  • Closing
    • Announcements
    • Close with an invitation to unmute
    • Remind about the Instant Feedback option in the account

Managing Whatsapp

• On Whatsapp, feel free to embrace your vibe/style as well and to share what you feel is appropriate
• On the day of each workshop, please post a reminder with short info about what the workshop will be about, the time, etc.
• Other than that, please post at least 3 messages a week with other stuff - sharing a song, a poem, a link to something educational or inspiring, an invitation to share a photo, etc.
• Also, engage with others responding to their messages (not necessarily always, also allow space for people to engage)
• Idea: a ritual of posting photos - “what do you see outside of your window?” or maybe something nice you have seen in your surroundings.

Practice Circles coordination:

• Paying attention to PF absences and figuring out the replacements
• Replacing the PFs if it’s needed
• Gathering feedback from PFs